1. The terms and conditions below apply to all coaching services provided by Crystal Clear Coaching, sole trader Vanessa Wallace to any individual or organisation ("the client") and constitute the contract for the service to be provided by Crystal Clear Coaching for the client. The term 'coaching' as here used covers life coaching, personal coaching, executive coaching and business coaching for clients and where applicable includes supervision services provided for clients, coaches, therapists or others.

  2. In return for the fees payable by the client (or by a third party on their behalf), Crystal Clear Coaching agrees to provide the service as described below and in accordance with the terms and conditions set out below. The client agrees to pay fees for the service on the terms and conditions set out below (in situations where a third party pays the fees, the third party counts as an agent acting on behalf of the client).

  3. The date that the first session takes place shall be deemed to be the start date for the service. Participation by any individual in the first session constitutes acceptance of these terms and conditions. In some cases the client will be required to sign a contract with Crystal Clear Coaching at the commencement of service provided

Responsibility & Commitment

  1. Crystal Clear Coaching will seek to enable the client to set and achieve goals that will help to bring about desired outcomes for the client. The client has sole responsibility for any decisions they may make following working with Crystal Clear Coaching. Crystal Clear Coaching accepts no liability for the client’s actions. Crystal Clear Coaching has no liability for any loss incurred by any client, whether financial or otherwise, following commencement of sessions, or for any perceived failure by the client, whether justified or otherwise, to achieve a material improvement in quality of life or to achieve their desired outcomes or goals.


  1. Personal information or business information supplied to Crystal Clear Coaching by the client in coaching sessions will be treated as confidential. It will not be disclosed to a third party without the client's prior permission, save where required by law.

  2. Crystal Clear Coaching and the client will be required to sign a confidentiality agreement at commencement of coaching.  Crystal Clear Coaching  will respect the client’s privacy and seek written permission before disclosing they are a client.

  3. Crystal Clear Coaching requires that the client provide an emergency contact name and telephone number, to be used only in the event of an emergency, such as sudden illness or accident.

  4. All documentation and information relating to the client will be held according to the Data Protection 1998, except as permitted by the client in writing or as required by law.

Clarity & Style

  1. Crystal Clear Coaching  will discuss with the client their preferred style of treatment.  The client has the right to talk openly and candidly with their coach, and the client is encouraged to discuss any concerns they have with Crystal Clear Coaching on any area of the coaching process.  Crystal Clear Coaching welcomes openness and honesty.

  2. Crystal Clear Coaching also provides Cognitive Behavioral Psychotherapy services. Ethics and guidelines for Cognitive Behavioural work can be found on the Association for Rational Emotive Behaviour website. In the case of Cognitive Behaviour Therapy being provided for the client this will be clarified with the client.

  3. Feedback about the service is welcomed and can be given during a coaching session or by writing to Crystal Clear Coaching, Spring Fields, 9 Spring Hill farm,Harborough Road, Pitsford, Northampton. NN6 9AA. 07917061284. This email address is being protected from spambots. You need JavaScript enabled to view it.

  4. Crystal Clear Coaching is continually striving to ensure the standard of service it provides to its clients remains outstanding.  At the end of the coaching process, or series of coaching sessions, the client will be asked to complete a feedback form.

Coaching Procedure

  1. The coaching schedule will be arranged between Crystal Clear Coaching and the client and can be booked up to 3 months in advance.  Crystal Clear Coaching will recommend the frequency of coaching sessions based on a professional assessment of the client’s requirements. This recommendation, or plan, is not binding and may be altered and adjusted throughout the coaching journey by mutual agreement, in accordance with the terms set out in this agreement.

  2. The number of coaching session will be agreed at the start of coaching between Crystal Clear Coaching and the client, and confirmed by Crystal Clear Coaching by email or written correspondence. Where no specific number is agreed sessions will be provided on a session by session basis. Due to the nature of coaching, the initial term usually recommended is four sessions.  Full payment is due before or at the first session. Additional sessions can be booked thereafter.

  3. The length of each session is usually 1 hour but can be agreed between Crystal Clear Coaching and the client at the commencement of the session.

  4. Coaching will take place between the client and their coach face-to-face (venue by mutual agreement), via Skype (client calls coach), or by telephone (client calls coach).  Face-to-face coaching will take place in the offices of Crystal Clear Coaching or at a mutually agreed venue.  Where coaching takes place at a mutually agreed venue the client will be liable for any costs incurred by Crystal Clear Coaching at that time. Unless otherwise agreed, the client is responsible for telephoning Crystal Clear Coaching at agreed times.

  5. Crystal Clear Coaching may assign the client tasks or exercises to complete between coaching sessions. There is no obligation on the client to complete these tasks, but not doing so may slow the client's progress in gaining improved quality of life or achieving desired business or personal outcomes. Where possible, clients are requested to submit any information requested by Crystal Clear Coaching relating to assignments at least 24 hours before the coaching session when they are to be discussed. Crystal Clear Coaching will provide feedback on completed assignments during coaching sessions.

  6. The client may contact Crystal Clear Coaching by phone or email between sessions to share a success or seek clarification on a coaching issue.  Support between sessions is seen by Crystal Clear Coaching as a necessary part of the coaching process.  Crystal Clear Coaching will always advise a client in advance if the nature of a client's contact is likely to incur an additional charge, and no such charges will be imposed without the client's agreement.

Cancellation & Rearranging Sessions

  1. If the client needs to re arrange a coaching session, they should provide at least 48 hours’ notice. No refunds will be given to clients for unused coaching sessions unless 48 hours’ notice has been given. In exceptional circumstances Crystal Clear Coaching may need to re arrange a coaching session; in these circumstances Crystal Clear Coaching will use reasonable endeavours to provide a mutually satisfactory alternative appointment the client.

  2. Where a client pays for a session, or sessions, in advance they must have the coaching session(s) that they have paid for within 6 months of the payment, or their fee is forfeited.

  3. The client may terminate their coaching contract at any time in writing.  Any monies owed at the time of cancellation will become due immediately.  Refunds on payments made against future sessions will be at the discretion of Crystal Clear Coaching.

  4. In exceptional circumstances, such as illness or unavailability due to bereavement or other commitments, inappropriate behaviour by the client, actual or potential conflict of interest, or other reasons, Crystal Clear Coaching can decide to terminate the service to the client early or refuse or be unable to provide further coaching sessions to the client. In such a circumstance the client will be given reasonable notice of termination by Crystal Clear Coaching where practicable, and will be refunded any advance payments made for coaching sessions not yet provided.

  5. There may be occasions when Crystal Clear Coaching may recommend to the client that they seek an alternative service more suited to their current needs.  In this event Crystal Clear Coaching will fully discuss the reasons for the recommendation with the client.  It is the client’s sole responsibility to decide whether to follow the recommendation and Crystal Clear Coaching does not accept any liability for the outcome of any decisions the client chooses to make.

What other professionals say about us....

"Vanessa is a fantastic coach offering ideas with an approachable manner. Her listening and communication skills are excellent and she enables you to get to the heart of the topic and gently explore your true feelings and the possible options. Her wealth of experience makes you feel safe and comfortable.

I would recommend her to anyone looking for a knowledgeable, personable coach who will leave you feeling better-informed and and very capable to make the most informed choices with regard to any matters that need to be addressed."

Denis Rafter Rafter Associates, Financial Management.

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Contact Us

07917 061284
This email address is being protected from spambots. You need JavaScript enabled to view it.

37 Gayton Road,
NN12 8NG.